April 2nd, 2026
Earthworks
About the Organization
Earthworks is a nonprofit organization dedicated to protecting communities and the environment from the adverse impacts of mineral and energy development while promoting sustainable solutions. Earthworks stands for clean air, water, and land, healthy communities, and corporate accountability. We work for solutions that protect both the Earth’s resources and our communities. Earthworks has a primarily-remote staff of approximately 50 employees in over 20 states and DC.
Earthworks is committed to challenging and dismantling systemic oppression. Earthworks’ board and staff understand that promoting diversity, equity and inclusion (DEI) both within and beyond Earthworks is critical to carrying out our mission to protect communities and the environment from the adverse impacts of resource extraction. We understand that our commitment to DEI means a dedication to constant learning and improvement.
Job Description
Position salary range: 72,000–78,000
Position reports to: Philanthropy Director
The Philanthropy Operations Specialist (“Specialist”) supports the Philanthropy Director and team members to effectively manage fundraising data, systems, and processes to secure the resources that advance Earthworks’ mission. The Specialist is the frontline of donor customer service, champions data integrity and analysis, and partners with team members to build a strong donor pipeline. The Specialist also ensures that the Philanthropy team is collaborating effectively with other teams at Earthworks, particularly the finance team.
Key Responsibilities
Administration and Project Management
Promotes a positive culture of collaboration
Has primary responsibility for Salesforce data entry and ongoing data hygiene to maintain 100% accuracy
Coordinates with the finance team re: donation processing, donor restrictions, and income reconciliation
Maintains gift documentation and team files
Assists the Philanthropy Director with project management, budget tracking, planning, and evaluation
Donor Relations
Serves as frontline for donor customer service
Coordinates donation processing and acknowledgements
Builds mailing lists for philanthropy direct mail and stewardship pieces
Drafts donor correspondence
Data Management and Analysis
Champions a culture of data integrity through a structured data hygiene schedule
Improves data systems to enable quality tracking and reporting to support fundraising strategy and operational needs
Trains and supports team members in use of CRMs (Salesforce and Engaging Networks), as well as other data tools
Prospect Research and Pipeline Development
Conducts research and performs due diligence to prepare donor and prospect profiles
Monitors incoming donations to screen new donors and identify donors with upgrade potential
Improves quality of donor information through periodic data appends
Provides data-driven insights to help build a strong donor pipeline and inform cultivation, solicitation, and stewardship strategies
Policies and Processes
Documents and maintains operational policies and procedures
Fosters a culture of accuracy, accountability, and continuous improvement
Compliance
Ensures compliance with organizational and philanthropy team policies and keeps timely and accurate due diligence documentation
Manages state charitable registration process
Maintains corporate and government employee giving programs and portals
Ensures continued high ratings with Guidestar/Candid, BBB Wise Giving Alliance, and Charity Navigator
Required Experience and Qualifications
Lives within commuting distance of Washington, DC
Five or more years of related nonprofit experience
Prior fundraising training and experience (preferably in prospect research, stewardship, and/or fundraising operations)
Strong written and verbal communication skills
Previous customer service experience in a fundraising environment
Close attention to detail and commitment to the highest standards of accuracy
An ability to identify problems and develop effective solutions in a collaborative fashion
Systems thinker who excels at improving processes
Self-motivated and able to work independently as well as collaboratively and manage multiple projects and deadlines simultaneously
Sound judgement and discretion in handling confidential donor information
Extensive CRM experience, including data entry and hygiene (especially in Salesforce and/or Engaging Networks)
Comfort and competency in an Apple computing environment using Google Workspace and Microsoft Office