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Grants Compliance Manager

( Minnesota | Hybrid )

About the Organization

The YMCA is a 501(c)(3) not-for-profit social services organization dedicated to Youth Development, Healthy Living, and Social Responsibility.

Job Description

Grants Compliance Manager Job Summary:
The Grants Compliance Manager is responsible for ensuring the YMCA’s compliance with grants and contracts funding programming throughout the organization, including state and federal grants. The incumbent will develop and maintain processes and systems necessary for contract oversight and reporting. Coordinate with internal stakeholders to ensure that the YMCA is achieving agreed-upon grant deliverables and success is communicated externally to institutional funders through grant reports and other means. The incumbent is responsible for bringing systematic compliance processes into the program cycle and execute strong internal systems to ensure positive outcomes for a portfolio of approximately 100 grants.

Essential Functions:
•Lead post-award compliance and grants management which includes but is not limited to:
oReview, complete, administer, and submit all documentation regarding contract documents for city, county, state, and federal funders as well as private and corporate funders.
oCreate and collaborate with cross-functional teams to create and execute strong systems and processes for funding with complex deliverables.
oEnsure grant milestones, participation numbers, outcomes, and grant spend-down are executed on time, efficiently, and with quality.
oWrite and submit organizational grant reports; monitor all reporting deadlines and ensure on-time reporting.
oMaintain an up-to-date awareness of and ensure grants compliance with internal policies and procedures, state and federal laws, and binding commitments to third parties.
oIdentify and collaborate with staff to implement responses to resolve areas of compliance concerns or emerging risks.
oBuild and maintain positive relationships with external audiences, including private and public program officers.
•Coordinate, participate in, and lead on follow up activities for post-award site visits and program audits.
•Serve as a liaison with finance, including pulling program-specific budgets, supporting the financial audit process, completing the budget modification process when appropriate, monitoring proper application of overhead rates, and partnering to ensure appropriate spend-down of grant funds.
•Manage the Grants Team’s library of supporting materials such as financial documents, board lists, etc., and ensure that all is up to date.
•May supervise contracted grant writers, and coordinate applications to prospective funders across the organization.
•Represent the YMCA and Mission Advancement team in a highly professional manner.
•Complete other duties as assigned.

Relationships:
This position reports to the Senior Director of Institutional Partnerships who reports to the VP of Mission Advancement. The Grants Compliance Manager interacts regularly with staff at all levels of the organization in many departments, including Mission Advancement, Finance, Operations, the Center for Social Impact and all of the programs therein, Childcare, Camp and Adventure, and YMCA locations.
Qualifications:
Required
•Bachelor’s degree or demonstrated experience may be considered in lieu of degree.
•Minimum of five (5) years of experience in grants compliance.
•Demonstrated success managing grants compliance for state and federal grants and multi-year grants of $1,000,000+.
•Demonstrated success in managing multiple projects with set deadlines/guidelines.
•Outstanding interpersonal skills with the ability to work with diverse groups.
•Demonstrated ability to problem solve complex issues in a fast-paced environment.
•High level of independent thinking and judgement, combined with solid logical and ethical reasoning.
•Strong program management skills, including planning, organizing, and leading multiple projects, establishing priorities, and meeting tight deadlines.
•Proven ability to provide clear and concise written reports.
•Strong computer proficiency with excellent command of Microsoft Word, Excel, Outlook, and other technologies.
•Demonstrated personal and professional integrity, particularly with respect to maintaining ethical fundraising standards.
Preferred
•Grants Management certification (e.g., National Grants Management Association, Federal compliance certifications, etc.).
•Law degree.
•Experience working within the Raiser’s Edge and/or Apricot databases.
•Experience working across departments in a large, complex organization.
Work Conditions:
•Must be able to work on a computer for extended periods of time.
•Must be able to travel locally.

Additional Notes:
This job description represents the major functions of the position but is not intended to be all-inclusive. The Grants Compliance Manager takes direction from Senior Director of Institutional Partnerships or their representatives in completing projects or performing duties deemed necessary for the YMCA's success.

Diversity, Equity and Inclusion Pledge

The Y of the North is committed to the work and everyday practices of eliminating disparities and eradicating of unjust systems to become a multicultural, anti-racist and anti-oppressive organization. YMCA of the North team members and volunteers must exemplify the association’s mission, vision and values of caring, equity, honesty, respect, and responsibility.
The YMCA of the North continues to develop plans and strategies to ensure team members and volunteers reflect the demographics of the communities we serve. We will continually conduct institutional racism and oppression review of our policies, procedures and practices in recruitment and selection; compensation and benefits; professional development and training; promotions; transfers; layoffs; terminations; and the ongoing development of a multicultural, anti-racist and anti-oppressive work environment and culture that promotes equity and respect for the human dignity of all. We value and respect this diversity and choose to be inclusive through our acceptance of all.

Position reports to:  Kate Ray

Position salary range:  58,000 - 98,000

Contact email for applicants  missy.keaton@ymcamn.org