June 3rd, 2026
Swarthmore College
Alumni Engagement Coordinator
( Pennsylvania | Hybrid )
About the Organization
Swarthmore College is a highly selective liberal arts college located in the suburbs of Philadelphia, whose mission combines academic rigor with social responsibility.
Swarthmore has a strong institutional commitment to inclusive excellence and nondiscrimination in its educational program and employment practices and encourages candidates who will further advance the goal of fostering a diverse and inclusive community.
As one of the nation’s finest institutions of higher learning, Swarthmore College is global in outlook and draws students from around the nation and world.
The 425-acre campus is a designated arboretum, complete with gardens, rolling lawns, a creek, wooded hills, and hiking trails in the Crum Woods.
Job Description
Who We Are
The Swarthmore Office of Advancement manages the College's relationship with its alumni, families, and friends to further Swarthmore's commitment to intellectual rigor and creativity, nurturing of student confidence and curiosity, production of new knowledge, and inclusive excellence, among other goals.
Advancement works closely with the President, faculty, and senior colleagues to foster positive and productive relationships that not only accelerate the objectives of the College but also represent meaningful and beneficial engagement for the Swarthmore community.
The Office of Advancement:
Manages and maintains alumni, family, and friend records
Engages constituents in the life of the College in a variety of ways, contexts, and over time
Provides and supports meaningful volunteering opportunities
Partners with the President and Board of Managers to share information about the College and raise critical philanthropic support for the College's priorities and new initiatives
Ensures alumni and donors are appropriately recognized and informed about the impact of their service and contributions
Manages all gift acceptance and stewardship
The Opportunity
The Alumni Engagement Coordinator supports the planning and execution of the Alumni Engagement team’s initiatives by coordinating project workflows, maintaining planning documentation, and facilitating collaboration across complex programs and events.
This individual helps ensure that multiple concurrent initiatives remain organized and on track while supporting effective communication and coordination across Advancement and the College.
The Alumni Engagement team manages a portfolio that includes several high-profile institutional initiatives requiring collaboration across Advancement and campus partners.
Major initiatives supported by this role include:
Alumni Weekend
Garnet Weekend
Regional presidential events
Volunteer-led reunion programs
Affinity programming
Alumni Council activities
Other strategic alumni engagement programs
The role requires strong organizational and project management skills, sound judgment, and the ability to manage competing priorities while working collaboratively with colleagues across Advancement and the College.
Essential Responsibilities
Project and Initiative Coordination
Maintain and refine project timelines and planning documentation for major engagement initiatives, including Alumni Weekend, Garnet Weekend, and regional presidential events
Develop new timelines as needed to support existing and emerging projects
Coordinate project workflows across multiple initiatives, ensuring deliverables, partners, and milestones remain aligned
Develop and maintain project management tools, trackers, and shared documentation that support clear communication and collaboration across the team
Serve as a key point of contact for project coordination and status updates, ensuring colleagues and partners have clear information regarding progress, responsibilities, and next steps
Monitor project progress and flag potential risks, scheduling conflicts, or resource challenges that may affect outcomes
Work with the Director and colleagues across the team to translate program plans and strategic priorities into coordinated workflows and next steps
Assist with coordinating materials needed to support preparation of presidential briefings for major events and initiatives
Facilitate coordination with internal partners across Advancement and campus offices to support engagement initiatives
Program and Volunteer Support
Provide operational support for alumni engagement programs and volunteer-led initiatives, including reunion activities, affinity and regional programming, and other volunteer engagement efforts
Assist with planning documentation, meeting coordination, and preparation of materials for volunteer committees and internal planning groups
Manage volunteer participation, committee activity, and program information within Advancement’s CRM platform (Slate)
Data, Reporting, and Engagement Systems
Manage attendance lists, reports, and other program and constituent data to support engagement initiatives and internal planning through Advancement’s CRM platform (Slate)
Assist with tracking alumni engagement metrics, including metrics aligned with CASE engagement reporting standards
Support the team’s management of engagement platforms and systems (e.g., SwatLink)
Help develop and document workflows that support effective platform use and ongoing program coordination
Event Support
Support the planning and on-site execution of major alumni engagement events, including Alumni Weekend and Garnet Weekend
Staff these events as needed, requiring on-site participation throughout the duration of the programs
Who You Are
The strongest candidates will be:
Highly organized
Proactive
Collaborative
Adaptable
Dependable
Detail-oriented
Possessed of strong judgment, initiative, and follow-through
Successful candidates will also be:
Calm under pressure
Effective communicators
Skilled at building positive working relationships
What You Bring
Required Qualifications
Bachelor’s degree with at least three years of relevant professional experience in project coordination, program management, alumni relations, or a related field
Demonstrated ability to manage multiple projects simultaneously while maintaining attention to detail and competing priorities
Strong organizational and project management skills, including coordinating initiatives involving multiple stakeholders
Ability to exercise sound judgment and proactively identify opportunities or challenges that may affect project progress
Excellent written and verbal communication skills with strong attention to detail
Ability to work collaboratively across teams while independently managing responsibilities and follow-through
Strong interpersonal skills and the ability to build effective working relationships with colleagues and volunteers
Preferred Qualifications
Experience in higher education advancement, alumni relations, or nonprofit program management
Familiarity with higher education CRM platforms and event registration systems
Experience supporting data tracking or program reporting